AN APPRAISAL OF BUSINESS CONTINUITY PLAN BY FACILITIES MANAGERS IN NIGERIA

AN APPRAISAL OF BUSINESS CONTINUITY PLAN BY FACILITIES MANAGERS IN NIGERIA

 

ABSTRACT
Happenings all over the world have shown that no business facility is devoid of disaster. It is in the light of the above that good facilities management practice, demands a proactive approach to such problems by preparing business continuity plan (BCP). This research project is undertaken to appraise the plans prepared by the facilities management firms in Nigeria as fall back measure in case of any disruption in organizations business procedures. Field survey was undertaken with structured questionnaire and oral interviews with stakeholders as the instruments of research. Purposive sampling was adopted in the interview. Seventy questionnaires were distributed out of which forty three were completed and returned, giving 61.4% response. Results showed that although facilities managers in Nigeria are well aware of the risk portfolio of their organizations, but adequate measures are not put in its proper place to prevent and prepare for any eventuality. For example, respondents opinion on how often BCP is being used in managing facilities shows that 65.1% do not use it often, 69.8% agreed that BCP is based on demand by client/organization. The outcome of the result of the study showed that even if BCP is in use, it is not proactive, also refusal of government and clients to request for BCP contributed to the lack of preparation of plan. It was recommended that government should make it mandatory for all organizations to request facilities managers to prepare BCP to guide and prepare for any eventuality in the form of disasters and their position as part of their financial statement. Professional bodies and associations affiliated to disaster management, should assist organizations by organizing workshops, trainings, awareness campaigns for personnel of such organizations.
CHAPTER ONE
INTRODUCTION

1.1 BACKGROUND OF THE STUDY
While governments, not-for-profit institutions, and non-governmental organisations also deliver critical services, private organisations must continuously deliver products and services to satisfy shareholders and to survive. Although they differ in goals and functions, business continuity planning (BCP) can be applied by all governments.

Elliot et al (1999) defines business continuity planning as identifying an organisation’s exposure to internal and external threats and synthesizes hard and soft assets to provide effective prevention and recovery for the organisation, while maintaining competitive advantage and value system integrity.

There is much misunderstanding of business continuity management (BCM) and as yet no commonly practiced methodology for the assessment of an organisation in this regard (Honour 2001). Elliot et al (1999) noted that there is no structured implementation of capabilities to directly address the risks presented to us in the modern world. These newly emphasized risks in partnership with the inherent vulnerabilities resulting from the lack of a structured approach to BCM calls for a more robust and measurable means of protecting our continuity management that is continuity assurance.
As the name implies, continuity assurance is concerned with actively planning to avert the threat or reduce from the act, though this recovery is implicit in the approach detailed in this work.

1.2 PROBLEM STATEMENT
Management of facilities in developing countries like Nigeria is replete with a lot of problems. Prominent among them is the disruption of business operations, delays, ineffective or poor quality service. This is due to lack of clear understanding of those organisations risk profile or portfolio and absence of proactive measures that will ensure the continuation of critical business operations. As a result of the aforementioned, this affects the organisations in many ways, e.g. service provision is poor or substandard, profit maximization is seriously affected and the reputation of the organisation is equally affected, etc.

 

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